Steel reinforcement RFQ checklist

Before you send it

Specify the requirement, schedule, and delivery

1. 01

   Identify grade and specification

   State the required grade and full specification or standard designation exactly as shown in the project documents. Name the drawing, specification, or schedule and its revision. Flag mandatory requirements separately from preferences; do not leave the recipient to infer a grade from the project description.

2. 02

   Break out diameters and bar form

   List each required bar diameter as a separate line, with its bar mark or other project reference where available. Clarify whether the request is for straight lengths, cut-and-bent bars, or another form, and include any required length or packing details from your project documents.

3. 03

   Attach the bending schedule when relevant

   For cut-and-bent requirements, attach the current bending schedule and the referenced drawings. Make the revision clear, and identify bar marks, shapes, dimensions, cut lengths, and quantities as your project documents provide them. Point out revisions or unresolved details rather than asking for assumptions.

4. 04

   Give quantities and units by line

   Show the quantity and unit for each grade, diameter, bar mark, or schedule section as applicable. Keep different specifications and delivery phases separate. Label estimates, allowances, and any requested quantity tolerance clearly so the response can address them explicitly.

5. 05

   Describe coating or finish if applicable

   If a coating, finish, or other treatment is required, identify it using the project's specified description and note which items it applies to. If none is specified or the requirement is unclear, ask for clarification rather than assuming a treatment or substitute.

6. 06

   Plan delivery location and sequence

   Provide the project emirate, site address or location, receiving point, and contact details as appropriate. For phased deliveries, list the quantity and requested date or sequence for each phase. Add known access, unloading, or receiving constraints and ask the respondent to state delivery assumptions.

7. 07

   List documents and commercial details

   Identify the documents you need with the quotation or delivery, such as product data, test or inspection records, certificates, or traceability details where applicable to the project. Ask the respondent to state currency, tax treatment, delivery and unloading scope, payment terms, quote validity, lead time basis, exclusions, and any proposed alternatives. Confirm technical acceptability through your project process.

Reusable template

Copy, complete, and adapt for your project

Use one line per distinct grade, diameter, bar mark, or delivery phase. Attach the referenced documents and identify their revisions.

PROJECT / COMPANY: ____________________
BUYER CONTACT: ______________________

REINFORCEMENT GRADE / SPECIFICATION: ______
REFERENCE DOCUMENT + REVISION: ___________
BAR DIAMETER(S) / BAR MARK(S): ___________
STRAIGHT / BENT / OTHER FORM: ____________
BENDING SCHEDULE / DRAWING + REVISION: ___
QUANTITY BY SIZE / BAR MARK AND UNIT: ____
COATING / FINISH (IF APPLICABLE): ________

DELIVERY LOCATION / SITE: _______________
DELIVERY SEQUENCE / TARGET DATES: ________
RECEIVING / UNLOADING NOTES: _____________

DOCUMENTS REQUIRED WITH RESPONSE / SUPPLY: _
CURRENCY, TAX, DELIVERY SCOPE: ___________
PAYMENT TERMS / QUOTE VALIDITY: __________
LEAD-TIME BASIS / EXCLUSIONS / ALTERNATIVES:
__________________________________________
CLARIFICATIONS: _________________________

Quick final check

• Grade, specification, diameters, bar form, and schedule revision are unambiguous.
• Quantities and units are broken out by item, with estimates identified.
• Coating or finish is stated where applicable, without implying an unstated requirement.
• Delivery location and each requested delivery phase are listed.
• Attachments, requested documents, quote validity, and commercial assumptions are clear.